Fiscal Year Sales & Tax Report
Fiscal Year Sales & Tax Report
Section titled “Fiscal Year Sales & Tax Report”The Fiscal Year Tax Report provides a complete annual tax summary designed for your accountant or CPA. It covers an entire fiscal year with monthly and quarterly subtotals, making it the definitive report for annual tax filing.
Running the Report
Section titled “Running the Report”- Navigate to Reports → Fiscal Year Tax in the sidebar.
- Select your shop.
- Choose the fiscal year — the dropdown shows fiscal years based on your shop’s configured fiscal year start month (see Tax Configuration).
- Click Generate Report.
What’s Included
Section titled “What’s Included”Annual Summary
Section titled “Annual Summary”The top section shows full-year totals:
- Total Revenue — All completed sales for the fiscal year.
- Taxable Revenue — Revenue subject to sales tax.
- Non-Taxable Revenue — Revenue from tax-exempt customers or categories.
- Primary Tax Collected — Tax collected at your primary rate (e.g., state tax).
- Secondary Tax Collected — Tax collected at your secondary rate (e.g., county tax), if configured.
- Total Tax Collected — Combined primary + secondary tax.
- Effective Tax Rate — Total tax divided by taxable revenue.
Monthly Breakdown
Section titled “Monthly Breakdown”A 12-row table covering each month of your fiscal year:
| Column | Description |
|---|---|
| Month | Fiscal month (e.g., if your fiscal year starts in July, the first row is July) |
| Revenue | Total revenue for the month |
| Taxable | Taxable portion |
| Non-Taxable | Exempt portion |
| Primary Tax | Primary tax collected |
| Secondary Tax | Secondary tax collected |
| Total Tax | Combined tax |
Quarterly Subtotals
Section titled “Quarterly Subtotals”After every three months, a subtotal row summarizes the fiscal quarter (Q1, Q2, Q3, Q4). This is essential for businesses that file quarterly tax returns — you can pull the numbers directly from these subtotal rows.
Tax by Category
Section titled “Tax by Category”Annual totals broken down by service tax category (Labor Only, Parts Only, Labor & Parts, Tax Exempt), matching the format used in the Sales Tax Report.
Fiscal Year Configuration
Section titled “Fiscal Year Configuration”Your fiscal year doesn’t have to follow the calendar year. Many businesses use a fiscal year starting in July, October, or another month. RepairOps supports any start month.
For example, if your fiscal year starts in July:
- FY2026 covers July 1, 2025 through June 30, 2026.
- Q1 = July–September, Q2 = October–December, Q3 = January–March, Q4 = April–June.
To configure your fiscal year start month, see Tax Configuration.
CPA-Ready Format
Section titled “CPA-Ready Format”The Fiscal Year Tax Report is designed to be handed directly to your accountant. The PDF export includes:
- Your shop name, address, and Tax ID (if configured).
- Clearly labeled fiscal year dates.
- Monthly and quarterly subtotals matching standard tax return schedules.
- A category breakdown matching common sales tax return line items.
- Generated timestamp and report parameters for audit trail.
- Run this report before meeting with your CPA — It contains everything they need for annual sales tax filing in one document.
- Compare fiscal years — Run the report for two consecutive fiscal years and compare them side by side to understand year-over-year trends.
- Verify against quarterly reports — The quarterly subtotals in the Fiscal Year Report should match the totals from your individual Quarterly Sales Reports. If they don’t, investigate for missing transactions.
Exporting
Section titled “Exporting”Click Export CSV for spreadsheet import or Export PDF for a formatted, CPA-ready document. See Exporting Reports for format details.